To ensure our employees have a clear understanding of what is expected of them in conducting business ethically, with a common set of values. We expect our business partners to act in a manner which aligns with our approach.
Vitec’s Code of Conduct sets out our values, beliefs and behaviours and has been communicated to all employees and business partners. We train our employees on business ethics.
Code of Conduct
Our Code of Conduct (“Code”) forms the backbone of our culture, and provides clear guidance to our employees on how they are expected to behave towards colleagues, suppliers, customers, shareholders and on our wider responsibility to the communities within which we operate.
Our Code, which can be downloaded from this site, sets out our approach to business integrity including an express prohibition on bribery, kickbacks, and political donations, along with guidance on gifts and hospitality, conflicts of interest, books and records, competition, share dealing, respect for the UN Universal Declaration of Human Rights, compliance with anti-slavery legislation, respect for the individual and privacy, diversity, health and safety, environmental sustainability, business partners and charitable donations.
Our Code has been communicated to all employees including new employees joining the Group and is available on the Group intranet translated into ten languages. All employees are expected to comply with our Code and any violations are reported to local management or the Group Company Secretary for investigation.
Anti-bribery and ethics
We have continued with the development of our employees’ understanding of anti-bribery and corruption as reflected in our Code.
Agents and distributors have agreements in place which clearly prohibit bribery and set out our expectation on behaviour and values. We carry out due diligence on major customers and suppliers with a more detailed screening of backgrounds using a third party provider focusing on reputational risk.
Modern slavery statement
In May 2017 we adopted our modern slavery and human trafficking statement, setting out our processes to ensure that this issue is not in existence in our operations or supply chain. The statement can be viewed here.
We operate an independent whistleblowing service in conjunction with EXPOLINK. This enables any employee or third party who feels that the normal reporting channels through line management are not appropriate, to confidentially report on any issues around alleged wrongdoing or other Code contraventions.
In accordance with a documented procedure, all reports are notified to the Group Company Secretary, the Group Chief Executive and the Chairman of the Audit Committee, and are investigated independently by senior management who are not connected to the report. The outcome of investigations is reported to the Chairman of the Audit Committee and remedial action taken where necessary.
This service is communicated to all employees with posters prominently visible at all sites, and a letter sent explaining the service to ensure that it remains visible and understood. The documents are also available on the Company website with all communications translated into several languages.